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Successful Schools: Great teachers – hero or model for change (Part 2 of 2)

Measuring Great Teachers

What makes greats teachers? Does holding a master’s degree make one a better teacher? Do the best teachers hail from elite universities? Did they earn high GPAs in college? Did they major in the subject they are teaching? How much does experience matter? Do traditional, university-based teacher-preparation programs produce the best teachers, or are alternatively certified teachers just as good?

The difficulty from a policy perspective is that the relationship between readily quantifiable attributes–such as a teacher’s highest degree attained or level of experience–and student outcomes is unsubstantial. Many policy makers advocate increasing the quality of teaching, but there is considerable debate over the best way to measure and improve teacher quality. In other words, it is very clear that good teachers make a difference, but what’s unclear is how to truly measure a good teacher.

Teachers and teachers’ unions have widely criticized the value-added approach, arguing that test scores are not good indicators of teacher quality. However, many reformers argue that value-added ratings are some of the most accurate indicators for evaluating teachers and improving student performance.

In 2011, the Los Angeles Times released a searchable database of over 11,000 Los Angeles Unified School teachers, ranked by their VA ratings. The newspaper got access to the data through California’s Public Records Act — and hired a seasoned education analyst to crunch the numbers.

The response started out predictably. The local teachers’ union called for a boycott of the paper. But more than 1,100 teachers answered the paper’s invitation to see their data before it came out. Arguably, a newspaper is not the most ideal forum for teachers to receive performance feedback, however, the more important question is: Why did it take a newspaper to do what the school district should have done years ago?

Research dating back to the 1966 release of Equality of Educational Opportunity (the “Coleman Report???) shows that student performance is not directly related to school quality, but more so teacher quality, which was found to account for the largest portion of the variation in student test scores than all other characteristics of a school.
Much of the research published since the Coleman Report has confirmed the findings that high-quality teachers raise student performance, suggesting that the most important thing a school can do to increase student performance is provide its students with good teachers.

Parents have always worried about where to send their children to school; but the school, statistically speaking, does not matter as much as which adult stands in front of their children. Teacher quality tends to vary more within schools—even supposedly good schools—than among them.

But it’s difficult to identify excellent teachers in a reliable, objective way. The Coleman Report’s finding was based on the influence of a set of quantifiable teacher characteristics, such as years of experience, education levels, and performance on a vocabulary test. Since then, due in large part to the availability of new data sources that link and track teachers and students over a number of years, researchers have been able to estimate the overall contribution of teachers to student learning. This includes not only the effect of easily measurable attributes, such as experience and degrees obtained, but also the effect of harder to measure intangible attributes, such as a teacher’s enthusiasm and skill in conveying knowledge.

An excerpt from Atlantic Magazine, What Makes a Great Teacher
Teach for America, a nonprofit that recruits college graduates to spend two years teaching in low-income schools, began outside the educational establishment and has largely remained there. For years, it has been whittling away at its own assumptions, testing its hypotheses, and refining its hiring and training. Over time, it has built an unusual laboratory: almost half a million American children are being taught by Teach for America, and the organization tracks test-score data, linked to each teacher, for 85 – 90 percent of those kids. Teach for America keeps an unusual amount of data on its 7,300 teachers—a pool almost twice the size of the D.C. system’s teacher corps, and until now, has kept its investigation largely to itself.

Steven Farr is Teach for America’s in-house professor, so to speak. His job is to find and study excellent teachers, and train others to get similar results. Starting in 2002, Teach for America began using student test-score progress data to put teachers into one of three categories: those who move their students one and a half or more years ahead in one year; those who achieve one to one and a half years of growth; and those who yield less than one year of gains.

As Teach for America began to identify exceptional teachers using this data, Farr began to watch them. He observed their classes, read their lesson plans, and talked to them about their teaching methods and beliefs. He and his colleagues surveyed Teach for America teachers at least four times a year to find out what they were doing and what kinds of training had helped them the most.

Right away, certain patterns emerged. First, great teachers tended to set big goals for their students. They were also perpetually looking for ways to improve their effectiveness. For example, when Farr called up teachers who were making remarkable gains and asked to visit their classrooms, he noticed he’d get a similar response from all of them: “They’d say, ‘You’re welcome to come, but I have to warn you—I am in the middle of just blowing up my classroom structure and changing my reading workshop because I think it’s not working as well as it could.’ When you hear that over and over, and you don’t hear that from other teachers, you start to form a hypothesis.??? Great teachers, he concluded, constantly reevaluate what they are doing.

Superstar teachers had four other tendencies in common: they avidly recruited students and their families into the process; they maintained focus, ensuring that everything they did contributed to student learning; they planned exhaustively and purposefully—for the next day or the year ahead—by working backward from the desired outcome; and they worked relentlessly, refusing to surrender to the combined menaces of poverty, bureaucracy, and budgetary shortfalls.

But when Farr took his findings to teachers, they wanted more. “They’d say, ‘Yeah, yeah. Give me the concrete actions. What does this mean for a lesson plan?’??? So Farr and his colleagues made lists of specific teacher actions that fell under the high-level principles they had identified. For example, one way that great teachers ensure that kids are learning is to frequently check for understanding: Are the kids—all of the kids—following what you are saying? Asking “Does anyone have any questions???? does not work, and it’s a classic rookie mistake. Students are not always the best judges of their own learning. They might understand a line read aloud from a Shakespeare play, but have no idea what happened in the last act. “Strong teachers insist that effective teaching is neither mysterious nor magical. It is neither a function of dynamic personality nor dramatic performance,??? Farr writes in Teaching as Leadership, a book coming out in February from Farr and his colleagues.

In 2007, 24 percent of Teach for America teachers moved their students one and a half or more years ahead, according to the organization’s internal reports. In 2009, that number was up to 44 percent. That data relies largely on school tests, which vary in quality from state to state. When tests aren’t available or sufficiently rigorous, Teach for America helps teachers find or design other reliable diagnostics.

Once teachers have been in the classroom for a year or two, who is very good—and very bad—becomes much clearer. But teachers are almost never dismissed. Principals almost never give teachers poor performance evaluations—even when they know the teachers are failing.

Ideally, schools would hire better teachers to begin with. But this is notoriously difficult. How do you screen for a relentless mind-set?

When Teach for America began, applicants were evaluated on 12 criteria (such as persistence and communication skills), chosen based on conversations with educators. Starting in 2000, the organization began to retroactively critique its own judgments. What did the best teachers have in common when they applied for the job?

Once a model for outcomes-based hiring was built, it started churning out some humbling results. “I came into this with a bunch of theories,??? says Monique Ayotte-Hoeltzel, who was then head of admissions. “I was proven wrong at least as many times as I was validated.???

For years, Teach for America also selected for something called “constant learning.??? As Farr and others had noticed, great teachers tended to reflect on their performance and adapt accordingly. So people who tend to be self-aware might be a good bet. “It’s a perfectly reasonable hypothesis,??? Ayotte-Hoeltzel says.

What did predict success, interestingly, was a history of perseverance—not just an attitude, but a track record. In the interview process, Teach for America now asks applicants to talk about overcoming challenges in their lives—and ranks their perseverance based on their answers. Angela Lee Duckworth, an assistant professor of psychology at the University of Pennsylvania, and her colleagues have actually quantified the value of perseverance. In a study published in TheJournal of Positive Psychology in November 2009, they evaluated 390 Teach for America instructors before and after a year of teaching. Those who initially scored high for “grit???—defined as perseverance and a passion for long-term goals, and measured using a short multiple-choice test—were 31 percent more likely than their less gritty peers to spur academic growth in their students. Gritty people, the theory goes, work harder and stay committed to their goals longer. (Grit also predicts retention of cadets at West Point, Duckworth has found.)

But another trait seemed to matter even more. Teachers who scored high in “life satisfaction???—reporting that they were very content with their lives—were 43 percent more likely to perform well in the classroom than their less satisfied colleagues. These teachers “may be more adept at engaging their pupils, and their zest and enthusiasm may spread to their students,??? the study suggested.

In general, though, Teach for America’s staffers have discovered that past performance—especially the kind you can measure—is the best predictor of future performance. Recruits who have achieved big, measurable goals in college tend to do so as teachers. And the two best metrics of previous success tend to be grade-point average and “leadership achievement???—a record of running something and showing tangible results. If you not only led a tutoring program but doubled its size, that’s promising.

Knowledge matters, but not in every case. In studies of high-school math teachers, majoring in the subject seems to predict better results in the classroom. And more generally, people who attended a selective college are more likely to excel as teachers (although graduating from an Ivy League school does not unto itself predict significant gains in a Teach for America classroom). Meanwhile, a master’s degree in education seems to have no impact on classroom effectiveness.

The most valuable educational credentials may be the ones that circle back to squishier traits like perseverance. Last summer, an internal Teach for America analysis found that an applicant’s college GPA alone is not as good a predictor as the GPA in the final two years of college. If an applicant starts out with mediocre grades and improves, in other words, that curve appears to be more revealing than getting straight A’s all along.

Last year, Teach for America churned through 35,000 candidates to choose 4,100 new teachers. Staff members select new hires by deferring almost entirely to the model: they enter more than 30 data points about a given candidate (about twice the number of inputs they considered a decade ago), and then the model spits out a hiring recommendation. Every year, the model changes, depending on what the new batch of student data shows. Farr is more hopeful each year. “When I see not a handful, not dozens, but hundreds of people being successful in a world where most people think success is not possible, I know it can be done,??? he told me.

If school systems hired, trained, and rewarded teachers according to the principles Teach for America has identified, then teachers would not need to work so hard. They would be operating in a system designed in a radically different way—designed, that is, for success.

Read the entire article at What Makes a Great Teacher?

Overall Impact
The effect of a good teacher on a child’s life is monumental. The influence of teacher quality was found to persist for years after a student had a particular teacher.

Economists Eric Hanushek, John Kain, and Steven Rivkin estimated that, at a minimum, variations in teacher quality account for 7.5 percent of the total variation in student achievement–a much larger share than any other school characteristic.

In financial terms, replacing a teacher whose true VA is in the bottom 5% with a teacher of average quality would generate lifetime earnings gains worth more than $250,000 for the average classroom. On the other hand, “If you leave a low value-added teacher in your school for 10 years, rather than replacing him with an average teacher, you are hypothetically talking about $2.5 million in lost income,” said Friedman. (Chetty, et all. 2011)

More recently, policy makers have sought to isolate teachers’ contributions to student performance and assess how much of their overall contribution can be associated with measurable teacher characteristics.

Race to the Top, a contest created to spur innovation and reform in K-12 education at the state and local level is one example. To qualify, states must first remove any legal barriers to linking student test scores to teachers. To win money, states must also begin distinguishing between effective and ineffective teachers—and consider that information when deciding whether to grant tenure, give raises, or fire a teacher or principal. States are awarded points for satisfying certain educational policies, such as performance-based standards for teachers and principals, complying with nationwide standards, promoting charter schools and privatization of education, and computerization.

For teachers, Race to the Top means increased access to professional development opportunities and an equitable evaluation and compensation system that will reward teachers for their ability to positively shape the lives their students.
Given the enormous contribution of good teachers to the lives of students, one would think the organizations that represent teachers would welcome a program that praises great teachers and pushes under performing ones out. This is not necessarily the case. Acknowledging reality would require teacher groups to make distinctions between good and bad teachers and hold them accountable for their performance, something they seem unwilling to practice, much less institutionalize.

Great teachers make a great difference; poor teachers hurt a child’s life chances. Isn’t that all we need to know to embark upon a serious effort to reward good teachers and encourage poor teachers out of the profession? Instead, we tend to attribute the gifts of great teachers to some mystical quality that we can recognize and admire—but not replicate. The great teacher serves as a hero but never, ironically, as a model for change.

Successful Schools: Great teachers – hero or model for change (Part 1 of 2)

A good teacher improves a child’s test scores in the classroom, enhances his or her chances to attend college, increases his or her potential to earn more money and decreases the likelihood of teen pregnancy, according to a 2011 study.

The study, conducted by economists Raj Chetty and John N. Friedman of Harvard and Jonah E. Rockoff of Columbia, tracked 2.5 million students over 20 years from a large urban school district from fourth grade to adulthood, making it one of the largest and most consequential educational studies in recent years.

Their findings focus on the long-term impact of teachers based on “value-added??? (VA) ratings, the average test-score gain for his or her students, adjusted for differences across classrooms in student characteristics such as prior scores. Simply put, the difference between a student’s expected growth and actual performance is the “value??? a teacher added or subtracted during the year.

The study measured both short-term and long-term impact, from the classroom to a student’s collegiate, career and family success. The authors found that when a high VA teacher joins a school, test scores rise immediately in the grade taught by that teacher; when a high VA teacher leaves, test scores fall.[i]

Study after study shows that the single most important factor in determining the quality of education a child receives is the quality of his or her teacher.

Last month, K-12 Online took a look at how leadership factored into the success of a school. Research revealed that leadership was essential for quality education, but was second only to teaching among all school-related factors that contribute to student performance.

So what makes for a quality teacher? This question is particularly relevant given that researchers have raised concerns about the overall quality of today’s teaching workforce. Teaching is one of the most complicated jobs today! It demands a broad knowledge of subject matters, curriculum, and standards. Teachers must show enthusiasm, a caring attitude, and a love of learning. And they must have knowledge of discipline and classroom management techniques. Most importantly, a quality teacher MUST have the desire to make a difference in the lives of young people.

Think about your best teachers. Their techniques may have been different, but more than likely, they all had some sort of connective capacity. They were able to connect themselves to their students, their students to each other, and everyone to the subject being studied.

Characteristics of Great Teachers

Here are some characteristics of great teachers. It is not meant to be an all encompassing or definitive list. Many excellent teachers may possess only some of these traits, and consider others not mentioned to be just as valuable. The characteristics detailed below are just a guideline to help teachers create and sustain connectivity in their classrooms – a universal characteristic of great teachers.

Great teachers set expectations of success for all students. Since the famous Rosenthal experiment in the late 1960s, the Pygmalion effect—the observation that teachers’ expectations for their students affect how well students learn—has been well documented.[ii] Great teachers expect that all students can and will achieve in their classroom, and they don’t give up on underachievers. There are so many factors in a students’ life, that it’s impossible for a teacher to guarantee success to all, however, if you give up on your students, adopting a fatalistic, “it’s out of my hands??? attitude, students will sense your lack of commitment and tune out. The main objective for a teacher is to create a climate for success in your classroom to meet the needs of all students. As long as you can unequivocally say that you’ve done that for the day, each and every day, you’ve upheld the expectation for success.

Great teachers have clear, written objectives. Effective teachers have lesson plans that give students a clear idea of what they will be learning, what the assignments are and what the grading policy is. Assignments have learning goals and give students ample opportunity to practice new skills. The teacher is consistent in grading and returns work in a timely manner. The lesson plan serves as a road map and may be altered depending on classroom needs.

Great teachers have a sense of purpose. 
 A RAND study conducted more than 30 years ago[iii] found links between student achievement and teachers’ sense of value—their belief in their students’ ability to succeed, as well as their own ability as teachers to help those students succeed. You can’t be good in a generic sense; you have to be good for something. As a teacher, this means that you know what your students expect, and you make plans to meet those expectations. You, too, have expectations about what happens in your classroom, based on the goals you’re trying to achieve. If you want to prepare your students for employment, you expect punctuality and good attendance. If you want your students to become better readers, you allow time for reading and provide access to books.

Great teachers are prepared and organized. They are in their classrooms early and ready to teach. They present lessons in a clear and structured way. Their classrooms are organized in such a way as to minimize distractions.

Great teachers engage students and get them to look at issues in a variety of ways. Effective teachers use facts as a starting point, not an end point; they ask “why??? questions, look at all sides and encourage students to predict what will happen next. They ask questions frequently to make sure students are following along. They try to engage the whole class, and they don’t allow a few students to dominate the class. They keep students motivated with varied, lively approaches.

Great teachers are comfortable with not knowing. 
There are going to be dilemmas you cannot immediately resolve, and questions you cannot immediately answer. It’s okay to not know, to be open to letting your students tell you the answer, and to understand that learning never stops, even for the teacher. If you can live with an unanswered question, think and observe, the answer may develop in an unexpected, unconventional way.

Great teachers adapt and change to meet student needs. Can you really claim to have taught a class if no one learned any of the concepts in the lesson from your presentation? If none of your students ever pick up a book outside of the classroom, have you really taught them to be better readers? A great lesson plan and a great lesson are two entirely different things. It’s nice when one follows the other, but it doesn’t always work that way. Teachers teach so that students may learn. When learning doesn’t happen, you need to be willing to devise new strategies, think in new ways, and generally do anything possible to revive the learning process.

Great teachers form strong relationships with their students and show that they care about them as people. Great teachers are warm, accessible, enthusiastic and caring. Teachers with these qualities are known to stay after school and make themselves available to students and parents who need them. They are involved in school-wide committees and activities, and they demonstrate a commitment to the school.

Great teachers are masters of their subject matter. They exhibit expertise in the subjects they are teaching and spend time continuing to gain new knowledge in their field. They present material in an enthusiastic manner and instill a hunger in their students to learn more on their own.

Great teachers communicate frequently with parents. They reach parents through conferences and frequent written reports home. They don’t hesitate to pick up the telephone to call a parent if they are concerned about a student.

Great teachers know how to live with ambiguity. 
One of the greatest challenges of teaching is the lack of immediate, accurate feedback. There is no way to predict what the long-term results of your work will be. But if you have a sense of purpose and try to cultivate expectations of success for all students, you will be less likely to dwell on that unpredictability, and focus on how you can impact them today.

Great teachers enjoy their work and their students.
This may seem obvious, but it’s easy to lose sight of its importance. Teachers who enjoy their work and their students are motivated, energized, and creative. The opposite of enjoyment is burnout-the state where no one and nothing can spark any interest. Notice, too, that enjoying your work and enjoying your students may be two different things. Focusing too much on content may make students feel misunderstood or left out. Focusing exclusively on students, without an eye to content, may make students feel understood and appreciated, but may not help them to achieve their educational goals as quickly as they’d like. Achieving a balance between the two extremes takes time and attention; it demands that you observe closely, evaluate carefully, and act on your findings.

Great teachers are reflective. 
Outside of a teacher having the desire to make a difference in the lives of their students, this may be the only infallible, absolute characteristic of all great teachers, because without it, none of the other traits can fully mature. Good teachers routinely think about and reflect on their classes, their students, their methods, and their materials. They compare and contrast, draw parallels and distinctions, review, remove and restore. Failing to observe your class on a regular basis disconnects you from the teaching and learning process and it’s impossible to create connectivity if you’re disconnected.

Great teachers have the ability to connect with students. Cornelius-White conducted a meta-analysis of research on teacher-student relationships and found that teachers’ warmth, empathy, and “nondirectivity??? strongly correlated to higher levels of student participation, motivation, and achievement.[iv] Great teachers understand that teaching is not a static state, but a constant process. Great teachers are imaginative and expect their students to be, too. They meet students where they are, but ask them to reach higher. They love their subject, and find ways to draw their students in.

No one can comprise all of the above attributes but every teacher has a new opportunity each day to become a better teacher. Great teachers are the ones who seize more opportunities than they miss!

Do you know a Great Teacher? Nominate them to win $500! Deadline for nominations and voting is December 31. Click here for details.

 

 


[i] Raj Chetty, John Friedman, Jonah Rockoff. “The Long-term Impacts of Teaching,??? NBR Working Paper Series (No. 17699),??? National Bureau of Economic Research. (December 2011)

[ii] Hattie, J, Visible learning. London: Routledge. (2009).

[iii] Armor, D., Conroy-Oseguera, P., Cox, M., King, N., McDonnell, L., Pascal, A., et al., “Analysis of the school preferred reading programs in selected Los Angeles minority schools (Report No. R-2007-LAUSD),??? RAND. (1976).

[iv] Cornelius-White, J. “Learner-centered teacher-student relationships are effective: A meta-analysis,??? Review of Educational Research. (2007).

13 Free Election Resources you can use in the Classroom

Election 2012 is just a few days away. Have your students been watching the debates? Are they talking about the electoral process? Do they understand the history and importance of voting?

Check out these great web resources about voting, the candidates, and the Electoral College that you can use in the classroom or pass along to your parents.

1. A History of Voting YouTube Video

This 3.5-minute video provides a concise and easy-to-understand history of voting and voting rights. Celebrity blogger Perez Hilton, Grammy Award winning artist John Legend, “Glee??? star Darren Criss and R&B singer Bridget Kelly speak directly to the audience to educate them about the importance of exercising their right to vote.

2. Eight Steps to the White House

This animated look at the major stops on the road to the white house is a useful tool offered by CNN. They also offer other useful tools like “Ask a President??? and “Campaign Trail Jargonbuster.???

3. Candidate Match Game

With USA Today’s Candidate Match Game, your students can learn more about their positions and find out which candidate they agree with most on key issues as the face of President Obama or Mitt Romney shifts across the screen depending on the answers they choose.

4. Political Party Quiz

Students can take a twelve question national survey conducted by the Pew Research Center to see where they fit on the partisan political spectrum.

5. Following the U.S. Presidential Election

The Choices Program offers a free lesson that builds students’ media literacy skills by having them compare sources as they analyze the news.

6. Election Dashboard

Similar to the New York Times’ Electoral College Map, the Huffington Post’s Election Dashboard gives information about which states are likely to vote for each candidate. It goes one step further in that it provides a little bit more history on the voting record of each state. It’s interesting to see the trends over the years!

7. ProCon.org

The most comprehensive tool for researching the candidate’s stance on issues is this nonpartisan nonprofit. The site provides quotations from President Obama, Mr. Romney and the major third party candidates on more than 60 issues.

8. Electoral College Map

This New York Times’ Electoral College Map shows which states are likely to vote for each candidate, and highlights the “toss ups,??? while providing information on why they’re so tightly contested.

9. MTV’s Fantasy Election

An online game styled after the ultra-popular fantasy football leagues. Participants draft a team of presidential and Congressional candidates and rack up points based on how well the candidates perform in various categories such as transparency and honesty.

10. iSideWith

Have your students take iSideWith’s short quiz on important political topics to find out which candidate most closely holds their political views.

11. 
 Scholastic’s Election 2012 Classroom Magazine

This collection of kid-friendly resources is home to breaking election news, a “what you need to know??? section, lesson plans and even several useful videos.

12. BrainPOP

Animated videos, games and lesson plans that teach lessons about the electoral process. The site also features a special section for K-3 election resources.

13. PBS Learning Media

A collection of classroom-ready content and material about the election. The election-focused digital resources are available to K-12 classrooms and educators nationwide. Features include a student-aimed Elections 2012 newscast, a multimedia glossary, interactive digital games, and lesson plans geared toward high school students and teachers.

How do you teach your kids about voting and the upcoming election? Let us know.

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  • October 25, 2012
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Successful Schools: A Test Score Doesn’t Tell the Tale

Americans are looking for schools they can trust! In 2012, a Gallup poll revealed that confidence in public schools is at a 40-year low — only 29% of respondents expressed “a great deal” of confidence in the public education system.

An increasing number of students are opting out of their neighborhood schools and into the chaotic, developing marketplace of school choice. Parents, the consumers in this marketplace, are not automatically moving towards private school as an option anymore.

They have become more research-oriented and tenacious in weighing their options. Charter schools, other public schools within a district, Montessori schools, religious-based schools, and in some cases even home schooling have all become viable options for parents trying to find a healthy, high-functioning learning environment for the education of their child – all in all, a school that is successful.

But the elusive recipe for school success is extremely difficult to convey simply and clearly. Yes, test scores are a valuable measurement, but in many cases they are overvalued.

One paragraph doesn’t tell the story of a book. Similarly, one test score doesn’t tell the tale of a school. Using one tool that is as limited as a one or two day test doesn’t accurately portray schools.

Although test scores are important, rarely should they be the sole determinant for examining what makes a school successful. A school is a cohesive entity that relies on many factors to ensure a better education for all students.

Over the next eight months, K-12 Online will conduct an independent study identifying and discussing the characteristics of What Makes A School Successful’. Here are just a few of the topics we will be discussing: Technology Integration inside and outside of the classroom; First Impressions and how to get parents to choose your school; Parent Involvement and creating a sense of community.

Research shows that there is not a single thing that schools can do to ensure high student performance, however, research also shows that high performing schools tend to have similar characteristics that make them successful.

The study will include research, case studies, and interviews with schools that do well in each of the identified areas. Watch for our email and blog post highlighting the first characteristic of a successful school: leadership.

  • September 11, 2012
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Online Registration – Ten Tips to Improve Registration

Every time one of your students enrolls or does online registration, you save time and money by not having to manually enter the information. In addition to the resources saved, parents enjoy the convenience of registering on their own time.

Many of our K-12 Online schools have been extremely successful in reducing the time, money, and resources they’ve used during returning student registration. We have compiled their knowledge to bring you our top ten tips to improve your back-to-school registration process.

ONLINE REGISTRATION

1. Ensure easy website navigation

— Place the “Register Online??? Web button on your home page and other popular pages to easily link parents to your customized registration form —the fewer clicks to registration, the better.

 

2. Customize your forms

— It’s easy to create your own customized forms. These are forms you may need in addition to District standard forms and the ones created for you by K-12 Online.

— You can start from scratch or use a template from the forms library.

— Create your forms in Firefox Mozilla. It has fewer bugs than Internet Explorer.

 

3. Communicate with parents

— Send a Principal’s welcome back letter. Building mutual trust with parents from the start helps provide students with a strong foundation for learning throughout the year.

— Share with parents and students how easy and convenient it is for them to register online.

— Provide easy-to-follow steps for registration on your Web site.

— Include a Frequently Asked Questions (FAQ) section or page regarding online registration on your Web site.

 

4. Monitor online registration

— A few days prior to “back-to-school??? registration week, monitor the online registration progress and print a report. The report will show you who has completed registration and who has not.

— Send a reminder email to students/parents who have not completed registration and remind students to bring in their signed registration form.

— If you assess fines or fees, reduce long registration lines by sending customized messages to students/parents prior to registration day allowing them to pay in advance.

 

BACK-TO-SCHOOL WEEK (For those schools that have back-to-school registration prior to the first day of class)

 

5. Provide adequate training

— Conduct a “back-to-school??? registration training meeting with staff and volunteers so that they are familiar with your system and know where to find pertinent information.

— If volunteers and sub-admin are checking in students, ensure that they have the correct role privileges. (See SCP HELP)

— Recruit adequate staff and volunteers. Provide staggered time slots and make sure the times overlap to make for an easy transition.

— Make sure your staff is familiar with the student online registration process, how to navigate the system and are comfortable explaining it to parents.

— Take note of the reduced data entry workload and valuable time saved to focus on other priorities.

 

6. Provide good signage

— Have adequate signage so parents know exactly where to go when they arrive.

— Have signs outside with a copy of the registration form pasted to it with instructions of where to go if they do not have the completed Registration form.

 

7. Simplify registration day

— If it is going to be a warm day, set-up in the gym or other inside area rather than outside and make sure you have enough space to accommodate your students and parents.

— Ask your PTA or a service group to host a refreshment station for parents. It provides a place to congregate and helps build a sense of community among parents.

— Have computers with access to the Internet and printers available (computer lab or library) for those who have not completed the registration process. Provide explicit directions on how to log into online registration through the school network.

— Have one computer with a volunteer whose sole job is to print out the Completed Registration Form for those students who completed the registration at home, but forgot to print the form….the express line!

 

8. Utilize your school’s Website

— Provide parents and students with easy, online access to your customized registration forms right from your website.

— Post events, announcements, etc. along with photos to stay connected with students, parents and volunteers throughout the school year.

 

9. Build ongoing awareness

— Whether you send a letter to parents, call them before school starts, or meet them in person, make contact early and plan to follow up with them throughout the year.

–Build general awareness through personalized emails with a clear call to action and/or relevant information.

— Segment your email list to send targeted emails/messages to parents, students or volunteers.

 

10. Start planning for next school year

— Review with staff ideas for improving the registration process for next year.

— Email a short survey to parents asking whether they found online registration convenient and easy to use and what changes could be made.